Frequently Asked Questions (FAQs) - Publishing Spot

Publishing with Publishing Spot

What do I need to know before I pursue self-publishing with Publishing Spot?

Self-publishing is much faster than working with a traditional publisher, which often takes a year or longer. If you follow Publishing Spot guidelines and submit in one of our preferred formats, you can essentially print your own book and have it be available for worldwide distribution within four months of the date we receive the manuscript.
You don’t need to know a lot about computers or the Internet to self-publish with us. Because Publishing Spot has a robust technological infrastructure, we are able to help authors with all aspects of self-publishing a book. We will take care of all the technical aspects, while you concentrate on doing what you do best—writing! Of course, if you do have computer-related questions, our support staff is on hand to provide any answers you may need.

Get a free publishing consultation

You’ll begin the self-publishing process with an in-depth conversation with a publishing consultant to discuss your project, and then choose the services that align with your goals. From copy editing to promotional press releases, you have the flexibility to create a custom project plan for the submission, production, and promotion of your book.

You can submit your completed manuscript to us as an electronic format. Our preferred file formats are Word or Adobe InDesign. Submitting your manuscript in electronic form gives you, the author, more direct control of appearance and content. To ensure that your manuscript is ready for publishing, please review your writing carefully and complete all final revisions before submission. Although you’ll be able to review an interior and cover of your book and make revisions before it is printed, you’ll have the first copy of your book quicker if final editing is done before the publishing process.

Our book publishing company also provides indexing and copy editing services. If your book contains an index, simply send us a list of words you wish to include, and we will auto-create the index for you (there is an additional fee for this service). We cannot enter indexes by hand. You can also choose to use our copy editing services. When you do self-publishing, we recommend having your book edited to avoid embarrassing errors and typos. Our copy editors will not edit your manuscript for content or style changes. You, as the author, have control over how to publish your novel, as well as the exact content of your book.

Do I need a literary agent to self-publish a book?

Many publishers will suggest that the author hire a literary agent before publishing a book. Often called publishing agents or book agents, literary agents will simply submit your manuscript to multiple publishers in hopes that one will take notice, buy your manuscript, and begin publishing your book. Many literary agents work on a retainer or a fee-based arrangement with no guarantees of success for your project. In other words, hiring a literary agent won’t be a guarantee that your manuscript will be picked up by traditional publishers. Some unscrupulous book-publishing agents may even charge reading fees. In fact, 98 percent of all unsolicited manuscripts submitted to traditional publishers are rejected. Here are a few things to consider before deciding to work with a book agent:

  • Literary agents can be expensive.
  • Literary agents can’t guarantee your book will be published.
  • There are no licensing requirements to become a literary agent.
  • Unscrupulous publishing agents may charge read fees.

Publishing Spot is here to help you avoid all the pitfalls and headaches that are commonly associated when working with a book agent. At Publishing Spot, you can bypass literary agents. You’ll have an in-depth conversation with a publishing consultant to discuss your project goals and then choose the services that align with those goals. From copy editing to promotional press releases, you have the flexibility to create a custom project plan for the submission, production, and promotion of your book. You ultimately have the final say on how your book should be done.

If you have been considering hiring a literary agent or contacting various literary agents and want to learn more about self-publishing your book, you owe it to yourself to contact Publishing Spot.

Content Evaluation

What is content evaluation?

Content evaluation is the process in which Publishing Spot assesses your manuscript to ensure that it meets our standards for publishing. We review manuscripts and materials for copyright, libel and content that contains sex and/or drug paraphernalia.

Why does my book undergo a content evaluation?

We perform content evaluations on all books to maintain a standard of publishing for our authors’ work and to identify areas in your manuscript that could potentially put you at copyright and/or libel risk.

How long is the content evaluation process?

The duration of your content evaluation can fluctuate depending on the length and subject matter of your book, as well as the number of other manuscripts we have queued for evaluation.

What do you look for during content evaluation?

We review manuscripts and materials for:

  • Text and images which are not created and/or owned by the author
  • Statements or information which reveal private information about a living person and/or could negatively reflect a living person’s reputation
  • Content that includes sex and drug paraphernalia

      What are best practices to make sure my manuscript and materials meet the standards of content evaluation?

      Follow these general guidelines to help ensure that your manuscript and materials meet our evaluation standards:

      Copyright and Original Content

      • At least 75 percent of your book’s content must be original and created by you.
      • Quoted poetry and song lyric content cannot be longer than eight lines.
      • Quoted article content can be no longer than three sentences or 10 percent of the article.
      • Quoted book content can be no longer than 500 words.

      Libel and Privacy

      To avoid libel and protect the privacy of living people referenced in your book, you must:

      • Change or remove the author’s name and/or the names of people referenced in the manuscript or materials.
      • Change or remove the names of locations, businesses, organizations, educational establishments, etc. where the events in the manuscript and/or materials take place.
      • Remove images (including front and back cover images) that reveal the identification of people or locations referenced in the manuscript and/or materials.

      If U.S. Copyright is automatic, then why do people register for U.S. Copyright?

      U.S. Copyright protection attaches immediately and automatically as soon as you fix the work in question in a tangible form. That tangible form might be a printed manuscript, but computer disks (or even your computer hard drive) can also be considered tangible forms. Registering a copyright with the U.S. Copyright Office creates a public record of the basic information of your book.

      What are Publishing Spot's content guidelines?


      NOTE: These content guidelines set forth our aspirations for your work. Not all of these guidelines are strict requirements for publication. Please note that while Publishing Spot may review your work and may suggest or require that you comply with one or more of these guidelines, any review that Publishing Spot conducts is being done solely and exclusively for its internal purposes. You may not rely on any review by Publishing Spot of your work, any results we may share with you or your acceptance of any changes suggested or required by Publishing Spot for any purpose whatsoever, including, without limitation, as confirmation that your work (a) complies with these Content Guidelines; (b) does not violate any applicable laws or regulations; or (c) does not infringe upon the rights of any third parties. If you have questions regarding your work's compliance with applicable laws and regulations, such as copyright laws, rights of privacy and publicity, and libel/defamation, you should consult an attorney of your own choosing for such legal advice


      Fair Use is a principle of U.S. copyright law that permits limited quotation from another work without that author's permission.
      Fair Use analysis can be complicated, but an essential element is that the quoted material be used in a “transformative” way, i.e., that it be reworked by the quoting author into something new and original. Comment on or criticism of a work is an example of a transformative use of a work, but even comment or criticism of a particular work does not necessarily justify copying an entire work. A use is not “transformative” where it is being used simply for itself, or because you like it, or where your work could end up serving as a substitute or replacement for the original source.
      There is a popular misconception that any quotation of fewer than 500 words (or 350, or 400, etc., depending on the source from which it is taken) qualifies as Fair Use. This will obviously not be the case where the quote is taken from a poem, a song or another short work (such as a children’s book) that may not be much more than 500 words in total. In other words, quantity of the material quoted is just one factor. Also important is the quality of the quoted material, i.e., whether it is the heart of the original work. Thus, while it generally will be Fair Use to quote just a few hundred words from a 400-page book, in one famous case involving a presidential memoir, a quotation of a few hundred words was held to be an infringement because it related to one of the book’s most spectacular – and most marketable – revelations.
      Song lyrics and poetry are more problematic, not only because of their shorter length (which makes any quotation a more substantial taking), but also because under the quality test, even a brief quotation could go to the heart of the material. For example, one could argue that “not with a bang but a whimper” is not just one line of the 100-line poem “Hollow Men” by T.S. Eliot, but the essence of the poem. (With regard to song lyrics, be forewarned, too, that music publishers tend to take an aggressive posture, and demand licensing fees even for uses that clearly qualify as Fair Use.)
      Another factor is the nature of the work using the quotation. Non-fiction works have more Fair Use latitude than fiction simply because it is easier to show a “transformative” aspect in a non-fiction work. Nonetheless, an appropriate use of material in fiction can qualify as Fair Use.
      Epigraphs used as chapter headings and sidebars generally will not qualify as transformative, except where there is a strong thematic connection between the quotation and the chapter subject matter. As a practical consideration, a line or two from a long book is unlikely to draw complaint. But an epigraph consisting of a line or two of poetry or song lyrics should be avoided (unless you get permission for the use or the poem was first published before 1923).
      There is very little Fair Use allowed for unpublished works, such as letters, journals and diaries.
      Quotations from unpublished sources should be avoided if at all possible and, if absolutely necessary, such quotations should be sparing in both length and total quantity, and should have a clear commentary/criticism purpose or a strong “transformative” character.


      • If a quotation does not qualify as Fair Use, it is necessary to obtain permission from the rights proprietor. The rights proprietor is the person or entity controlling the right to license the particular use requested. The rights proprietor and the copyright owner may be – but are not necessarily – the same. For example, the typical book-publishing agreement provides that the copyright will be registered in the author’s name, but that the publisher will control the licensing of certain uses, included the quotation of excerpts and abridgments and anthologies. So, in the case of quotations from published books, the publisher of the book is a good place to start to find out how to seek permission; most publishers have permissions departments set up for this very purpose.

      In identifying the proprietor, please keep the following in mind:

      1. Ownership of the physical copy of a work such as a letter or a photo or a painting is not the same as ownership of the copyright for that work. You cannot assume that a university library that serves as a repository for someone’s papers, for example, has the power to authorize reproduction or quotation. In fact, the library will not have that power unless the rights proprietor has explicitly given the library that power by way of a separate agreement. (Sometimes an archive will require the researcher to sign an agreement before allowing access to the documents in its possession. Such an agreement might impose restrictions on use beyond those in the Copyright Act, which even can restrict the use of public-domain material. You should keep copies of all such agreements that you sign.) (Incidentally, availability of a letter is available in a library’s archives does not mean that the letter has been published before; if you don’t find the letter in a book or a magazine or some other publication, you should assume that it is an unpublished letter.) 
      2. Similarly, the recipient of a letter owns only the physical copy of that letter; the copyright in the letter itself remains with the person who wrote the letter. In other words, the mere fact that someone received a letter from a famous person, does not give that person the right to publish that letter. In the same vein, the owner of a painting or photograph ordinarily will not have the right to authorize reproduction of the image. Even family photos can be a problem. For the reasons stated above, the fact that the photo is in a family album does not mean that the family can authorize reproduction of the image. For example, the copyright in a professional photo – e.g., a graduation or wedding picture – usually remains with the photographer. Likewise, if taken by a relative or friend, the relative or friend would have to give permission.
      3. Under the Copyright Act, periodicals (and similar works comprised of the contributions of different authors) do not have the right to license use of individual articles. Unless the author’s contribution agreement with the periodical expressly gives it that authority, the author controls the right to license such uses. The more prominent periodicals do have such contribution agreements with their writers, however, and thus contacting the periodical first still is a good way to start to find the person who can grant permission.
      4. By operation of several international agreements ratified by the U.S. in the last 15 years, some foreign works long in the public domain (e.g., by writers from the former Soviet Union) have been restored to copyright. Identifying the copyright proprietor can be difficult, in particular when the proprietor was a now-defunct government agency. The fact that you may have tried to find the proprietor and failed, however, is not a defense to a copyright infringement claim.
      5. The widespread dissemination of material on the Internet sometimes gives the impression that it is free for the taking. In fact, many of these sites reproduce copyrighted text and images without permission. One therefore should not assume that anything copied from the Internet is public domain. It still is necessary to determine whether the material is copyrighted, and if so, to identify the rights proprietor and obtain permission. The format and appearance of websites may also be copyright- protected, and therefore requires permission to use.
      6. Images of newspapers are copyright-protected, in addition to the actual text of the articles. Even if the text is not legible, the overall format and appearance of the newspaper is often protected and requires permission to use in your work.
      7. Maps, clip art, cartoons, advertisements, and comic book characters are also copyright-protected and require permission to use in your work.
      8. The use of material from the Bible and the permissions required often depends upon the version of the Bible you are using, the amount and nature of the material quoted, as well as the amount of original material in your work. You must research the rules of the publishing company to determine what is Fair Use and what requires permission to use.
      • A special warning regarding permissions to use photographs: ordinarily, the license will cover only the right to reproduce the image itself. It might be necessary also to obtain separate model releases from individuals appearing in the photograph, especially if you plan to use the image on the cover of your book. In certain circumstances, if a building is depicted, permission even might be required from the owner of the copyright in the architectural plans.
      • Works in the Public Domain. Works that have entered the public domain are not protected by intellectual property laws, including copyright and fair use rules. Any works created and published before January 1, 1923 are in the public domain and can be used without the proprietor's permission. However, Publishing Spot will not publish a work that contains less than 75% original content, meaning we will not publish public domain works unless you have added significantly to that work.
      • To assist in your self-assessment of whether the use of the ideas or words of others in your work is permissible, you may consult the US Copyright Service’s Fair Use Index. If you have further questions regarding your use of another's words or ideas, you should consult an attorney of your own choosing for legal advice.


      • In general, the content of your work may be libelous if it contains a false statement of fact about another person that is defamatory. A defamatory statement is one that injures a person's reputation, exposes a person to hatred, contempt or ridicule or injures his or her business or profession. For example:
        • A false statement that accuses a person of a crime;
        • A false statement that a person has an infectious or contagious disease, or a mental disease or defect;
        • A false statement that a person is impotent or unchaste; or
        • A false statement that alleges that a person is not qualified to perform his or her job due to lack of skill, education, character, trustworthiness, etc.
      • While there may be certain exceptions or defenses that apply to your work, IT IS ALWAYS YOUR SOLE RESPONSIBILITY TO ENSURE THAT YOUR WORK DOES NOT, TO YOUR KNOWLEDGE, CONTAIN, ANY LIBELOUS MATERIAL. If you have questions about whether your work may contain material that is potentially libelous, you should consult an attorney of your own choosing for legal advice.


      • We reserve the right to reject a work that contains any of the following:
        • Hate speech or any speech that incites violence or attacks, threatens, intimidates, or disparages individuals or groups based on attributes such as race, sex, color, religion, national origin, sexual orientation, disability, or other traits
        • Explicit and salacious or graphic descriptions of sexual situations
        • Explicit descriptions of sexual situations involving individuals under the age of 18
        • References to or descriptions of beastiality
        • Any other content that Publishing Spot determines, in its sole discretion, that the publication or distribution of which may injure its reputation or subject it to public disapproval.
      • We reserve the right to reject a proposed book cover that contains images reflecting any of the following:
        • Nudity of any sort
        • Logos or registered trademarks
        • Celebrities or famous individuals
        • Posters from movies, plays, concerts or other events
        • Drugs or drug paraphernalia
        • Actual currency
      • We reserve the right to reject a work that contains representations or images of male or female genitalia if they reasonably can be included in one of the following categories:
        • Overly or gratuitously sexual in nature
        • Salacious depiction of any nature
        • Depiction of what could reasonably appear to be an individual under the age of 18
        • Representations or images of male or female genitalia on the interior pages of your work are acceptable if they reasonably can be included in one of the following categories:
        • Valid, medically-related content
        • Commonly recognized works of art
        • Non-salacious photographs
        • Non-salacious artwork
        • Non-salacious instruction manuals


      Autobiography/Memoir: Without written and notarized permission from the person, entity or legal guardians of the person mentioned, we reserve the right to reject a work that contains any of the following:

      • False statements of fact that could harm the reputation of any identifiable living persons, companies or other entities
      • False statement either of a fact or implication that an identifiable, living person (aside from the author him or herself):
        • Committed a crime or was convicted of committing a crime
        • Engaged in unethical conduct
        • Engaged in immoral sexual conduct
        • Associated with unsavory people
        • Demonstrated professional incompetence
        • Demonstrated financial irresponsibility or unreliability
        • Acted disgracefully
        • Suffered from a mental disease or disorder
      • Embarrassing private facts about any identifiable, living persons
      • Statements about an identifiable, living person that would lead that person to have hurt feelings because certain thoughts and feelings are attributed to that person or the person is put in a false light
      • References to an identifiable, living child that state as fact or by implication that the child was:
        • Sexually abused
        • Otherwise physically abused
        • The victim of a crime
        • Adopted

      Biography: Where the subject of a biography is a living person, we reserve the right to require written and notarized permission from the subject of the biography and/or from any living persons (or their guardians) and any legal entities mentioned therein. If the subject of the biography is clearly a famous person or a public figure, written permission may not be required, though permission from non-famous people mentioned therein may still be required.

      Self-help / Textbook / Politics and History: You must provide proper citations where applicable

      Translated Books: You must provide written and notarized permission from the owner of the copyright of the book in its original language in order to publish a translation of a book originally published in another language.

      Endorsements: If you wish to include an endorsement or other statement about your book written by a person other than yourself, you must provide written permission to use the statement from that individual

      Book Formatting

      What kind of book formats do you provide?

      Publishing Spot is able to publish your book and make it available in e-book, audiobook, paperback, and hardback formats. We can print books with both black-and-white and full-color interiors.

      What trim sizes do you provide?

      We offer several trim sizes to meet your needs with both Black and white and full color options.

      Trim sizes:

      • 5"x 8"
      • 5"x 8.5"
      • 6"x 9"
      • 8"x 10"
      • 5"x 8.5"
      • 5"x 11"
      • 8.27"x 11.69"
      • 11"x 8.5"

      What kind of paper do you use for printing books?

      We source our book printing from a wide variety of book printers worldwide. We seek to print and ship as locally as possible to help minimize the timelines and cost for shipping. Some of our paper specifications may vary based on the printing partner assigned to print your order

      Can I have images in my book?

      Yes, images can be included in your book. Black and White books can incorporate black-and-white or grayscale images, while Full Color books can include full-color images.

      Will the images be in color?

      Black and White books can only incorporate black-and-white or grayscale images, while Full Color books can include full-color images

      Digital Formatting, File Types, and Submissions
      Which programs do you accept for my manuscript?

      Publishing Spot will accept manuscripts in many file types listed here:


      • Microsoft Word
      • Adobe InDesign up to version CS6

      InDesign files must be set up using the page size and margin specifications indicated in our templates. For versions of InDesign newer than CS6, the manuscript will need to be exported as an IDML or INX file before submission. All images and files included in the document must also be submitted with the InDesign file for proper printing. If you have questions regarding the submission process, please contact your Check-In Coordinator.


      NOTE: Although these are acceptable file types, manuscripts submitted in the following formats will be converted to Word in order to be imported into our design program. Please be advised that conversion errors may be introduced during this process.

      • Microsoft Works
      • Rich Text Format (RTF) documents
      • OCR documents set in Text format
      • Adobe PDF

      If your manuscript is in a format different than those listed above, your Check-In Coordinator will determine if the manuscript file is acceptable, or can be converted into an acceptable format.

      The author will be responsible for carefully reviewing the proofs provided and let us know if there are any changes to be made to the design or text. If there are errors found that are a result of converting the manuscript for design program, those errors need to be submitted on a corrections/proof form so the design team can make those changes.

      What fonts does Publishing Spot use?

      Publishing Spot has a library of over 300 fonts, including the most popular fonts used in publishing today.

      My manuscript is formatted exactly as I would like it why does any extra formatting need to be done?

      Due to the exacting specifications required to print your book, Publishing Spot technicians use the latest layout software to match those requirements. Publishing Spot employs specific margins and file types that may not exactly match what your manuscript settings reflect. As a result, we are often required to "rebuild" a manuscript before it can be submitted to the printer.

      How do I tell you where to place the images in my book?

      The easiest way to indicate where in your manuscript images will be placed is to mark the locations in the manuscript itself. It is also helpful to place the image insertion instructions in a color that differs from the rest of the manuscript, for ease of identification.

      It can also be helpful to provide a list of the images to be placed into the book, with their specific placement locations indicated.

      My manuscript is in multiple files. How do I merge them into one file?

      Microsoft Word makes it very easy to merge multiple documents into one complete file:

      1. Open the document that will appear first in the manuscript.
      2. Place the text cursor at the end of the document, or where you would like the next file to start.
      3. Select "File" from "Insert" menu in the toolbar at the top of the open Microsoft Word document.
      4. Browse for and select the next file to be merged.
      5. Repeat as necessary.

      Should I double space my book?

      Double line spacing of the text is not required by Publishing Spot for submitted manuscripts, as it is by several other publishing houses.

      I do not have an electronic copy of my manuscript. Will Publishing Spot do the data entry?

      Publishing Spot does provide Data Entry Services that can be purchased through contacting a member of the Author Assistant Team.

      What is a hard return?

      A “Hard Return” is placed into a word processing document when the “Enter” or “Return” key is pressed. It is most commonly used to separate paragraphs within a document. It is referred to as a “hard return” because it simulates a “carriage return” action used on typewriters to start a new line of text. In Microsoft Word and many other word processing programs, it will display as a character when hidden characters are displayed. To see this symbol. Click on the button on the toolbar. This will also display other “hidden characters” such as tab markers and spaces between words.

      Why do hard returns cause problems?

      Most word processing programs use the “hard return” to indicate the end of a paragraph. A common errant use of the “hard return” is to use it at the end of a line of text, in order to begin the following text on the next line. This can cause “bad paragraph breaks” within a document, making it difficult to determine where paragraphs begin and end.

      Many authors become frustrated when their initial galley of the manuscript has paragraphs that are split in the wrong places. Manuscripts that incorrectly use “hard returns” within may incur extra production fees, or may not be usable by Publishing Spot.

      Are there any other fees for publishing my book?

      Often times a book will require extra services that fall outside of Publishing Spot's standard publishing packages. Any time that a manuscript requires work that may incur an extra fee, you will be contacted for approval prior to these services being performed.

      How to Publish an E-book

      Things to consider when choosing an e-book publisher

      Your book is a true labor of love. You’ve put your best effort into it for months (or maybe even years). You’re extremely proud of the final product and are ready to share it with the world. If you think publishing an e-book is a great way to do so, then Publishing Spot is the place for you.

      There are a number of book publishing companies out there making e-books. The key is finding the one that can help you accomplish your self-publishing goals. Here are a few things you should look into before deciding on an e-book publisher:

      Check out the quality

      Before you trust a company with one of your most prized possessions, take a look at their finished works—do they know how to publish a novel properly? Purchase and download one of their e-books and see how well it’s formatted and edited. Observe the quality of the download as well. If you’re not impressed by what you see, keep searching!

      Consider the publishing experience

      Let’s say you’ve downloaded a book from the publisher you’re thinking about working with and you like what you’ve seen so far. Before you commit, it never hurts to investigate further. Look up the company’s Better Business Bureau record. Ask other authors about their experiences with that company. Check out a few self-publishing blogs. If someone has left positive or negative feedback about that company, get in contact with them and see if they can give you more details about their experience, and then follow up with a company representative. It also doesn’t hurt to do a Google search for additional reviews.

      Find out if you can keep your rights

      Unlike Publishing Spot, some e-book publishers don’t let you keep full ownership of your work. This is not good for an indie author like you, because loss of copyright limits what you can do with your work in the future (as well as who could cut into your profits.) For example, if someone wants to adapt your book into a screenplay, and the production companies are ready to purchase it, your publishing company will get the profits from the sale. That’s why it’s always better to work with an e-book publisher that lets you retain the rights to your work.
      For e-book publishing without the hassle, trust Publishing Spot's self-publishing solutions. Contact us today for more information about our services.

      Types of e-book publishing formats are there?

      Books come in many different shapes and sizes. Lightweight paperbacks provide easy transport, while hardbound books round out personal libraries. E-books are a less traditional format and saves space and money in the long run. E-books can be published in a variety of formats, and Publishing Spot can transform your book into many of them.

      Here are just a few of the most common e-book publishing formats available to:


      The EPub format is an open standard for e-books that was established by the International Digital Publishing Forum. This format is based on XHTML and XML, and is a popular format choice for a wide range of devices. When you take advantage of Publishing Spot’s e-book publishing service, your book will be available in this format, which is compatible with Barnes and Noble’s Nook, Kobo, iPhone/iPod Touch/iPad, and the Google Play Books.


      This format, an open e-book standard that uses XHTML, JavaScript and frames, is for Mobipocket e-books. The files can be viewed with many PDAs and smartphones.


      This format stands for “Portable Document Format.” The PDF format was created by Adobe Systems and is highly compatible with PCs, Macs and Linux systems. PDF files can also be viewed directly on the Web with Adobe Reader. With our e-book publishing option, PDF e-books are available for purchase at Publishing Spot’s Bookstore.

      If you’ve ever wondered how to find a publisher that knows the ins-and-outs of e-books, trust Publishing Spot's self-publishing solutions. We provide hassle-free options, keep you in control, and ultimately help you reach your goals. Contact us today for more information.

      E-book FAQs

      What is an e-book?

      An e-book, or electronic book, is a digital format or a soft copy of a printed book. It makes a traditional book readable through various electronic devices like computers, portable readers, PDAs, mobile gadgets, phones and more with the help of various e-book reading software. This service is offered across all publishing packages.

      How long does it take to produce an e-book?

      There is no set turnaround time for e-book conversion and production. We work on a first-come, first-served basis. Rest assured, however, that we are committed to helping all our authors get their e-books out there in a timely manner so they can tap into the continuously-growing market of e-book readers as quickly as possible.

      Why are we offering e-book conversion?

      Publishing Spot recognizes that e-publishing is an important market for ourselves, and our authors, to branch into. For this reason, we have decided to offer free e-book conversion to help our authors reach as many potential readers as possible. This initiative may change in the future, but at this time, we would like to facilitate the entrance of as many titles as possible into the e-book market.

      Why are submission guidelines different for e-books?

      We will distribute your e-book to retail outlets, which means your e-book must meet specific standards required by each retailer. These standards are often defined by proprietary technology or presentation requirements on behalf of the retailer.

      I’ve published with you before and you didn’t have these guidelines. What has changed?

      As with all technology, enhancements and updates are critical to a platform’s success. As this segment of the book market evolves, devices and standards of retailing will influence new developments.

      Can I submit a PDF for you to use when formatting my e-book?

      You can submit a PDF, but we discourage it because it will limit your book’s distribution.

      Can I distribute my e-book for free?

      A "free e-book" promotion can be an effective way to market your title. This can be accomplished using our BookStub™ service. Your publishing package may include BookStub™ cards.

      Is it possible to advertise a special price on my cover?

      Though we are unable to display promotional prices on cover art, we recommend your e-book cover be eye-catching to stand out among other titles in your category.

      Does book format change in the actual file?

      No, all changes, if any at all, will only be done on the e-book file and not on the original and actual file.

      Does the e-book have a password?

      No, the e-book does not require a password.

      If I have questions regarding the e-book conversion, who do I contact?

      You can email Due to the high volume of messages that we receive, please bear with us if you experience a slight delay in our response.

      Is there a charge for the ISBN?

      Yes. We have offers listed for the ISBN both for single ISBN and in bulk quantity.

      What channels will e-books be sold on?

      We do not provide a set list of channels as we work with multiple partners and each partner maintains a very dynamic list within its network.

      While we submit your e-book to as many channels possible, please understand that each channel or retailer reserves the right to refuse listing.

      Among our list of vendors are Amazon, Barnes & Noble, Rakuten Kobo Inc., and Google Play Books. There is no guarantee though that your eBook will appear on each of these sites. To see where your e-book is being sold please use a search engine to see which vendors are carrying your e-book.

      What if my book undergoes post-publication corrections? Will the e-book file be updated as well?

      Yes, we will update your e-book after a post-publication correction

      What is needed to convert my book to an e-book?

      Absolutely nothing. We are converting all titles that were published under a Black and White Package which did not include the e-book format as part of that package. We will email you once your book has been converted into a digital format.

      What is the pricing for the e-book? Can I control how much to charge?

      All e-books have a default price of $3.99. After it is submitted to the distribution network and the book goes live, the price can only be modified once.

      What is the royalty percentage for e-books?

      The royalty for e-books is 50% of the net payments received by Publishing Spot.

      What types of issues does the e-book Customer Service Team handle?

      The e-book Customer Service Team answers questions regarding e-book conversion and status update requests.

      When is my e-book submitted for listing to your network of retailers or channels?

      There is no set turnaround time for e-book channel submission or distribution. We work on a first-come, first-served basis. Rest assured, however, that we are committed to helping all our authors get their e-books to all the relevant retailers in a timely manner so they can tap into the market of e-book readers as quickly as possible.

      Where can I check my e-book royalties?

      E-book sales and royalties can be tracked through your Author Center, just like the printed version. Royalties for both printed and electronic book will be lumped together and sent to you via ONE royalty check or EFT transaction. 

      Yes, your e-book will have a separate ISBN.

      Will my e-book be readable on iPad, iPhones, and Blackberry?

      Yes, Publishing Spot e-books are supported by, and are compatible with most e-book readers across all platforms. This includes, but is not limited to, iPad, Amazon Kindle, and Barnes and Noble Nook.

      Will my work be digitally protected?

      Your digital work or e-book is protected by the same laws that protect your printed book.
      As for DRM or Digital Rights Management, our vendors exercise their individual prerogatives to further protect your e-book.

      Additional Resources for Submission

      Manuscript Preparation Guide

      You’ve been working on your manuscript for a while now. You’re done writing; you’ve made your last edits and put the finishing touches on your work. Now you’re ready to submit your manuscript and finally transfer the work from your desk to ours. This guide will walk you through the manuscript submission process.

      Determining the best book size

      You should begin the manuscript submission process by choosing the book size you’d like for your manuscript. Publishing Spot offers several book sizes:
      • Black and white books can be formatted as 5” x 8”, 6”x 9”, or 8.25” x 11”
      • Color books can be formatted as either 8.5” x 8.5” or 8.5” x 11”
      Each book size has a minimum and maximum page count based on printing requirements. If you’re not sure what book size would best suit your work, spend some time at your local bookstore and identify the sizes of other books in your genre.

      Submitting electronic files

      Submitting an electronic copy: Many authors choose to submit their manuscript as a file from a word processor or page layout program. A book designer at Publishing Spot can quickly import the text of your manuscript from these file types and begin the work of designing your book. We prefer you to submit your work either in a Microsoft® Word file or an Adobe® InDesign file. If your manuscript was composed in another word processor, you can convert the file to Microsoft Word yourself. This way you can review the document and check for conversion errors, which can appear when a document is transferred from one program to another. If you’d feel more comfortable having us handle the conversion, we can also accept these files:
      • Corel® Word Perfect
      • Microsoft® Works
      • Lotus® Notes or Lotus Manuscript
      • WordStar
      • Rich Text Format (RTF) documents
      • Apple® Works
      • ASCII text documents
      • HTML
      • Word Pro
      • Adobe® PageMaker
      • Adobe® PDF
      • Quark® Express
      • OCR documents set in Text format
      If your manuscript is in a different format than those listed above, your Check-in Coordinator will determine if the manuscript file is acceptable, or can be converted into an acceptable format. You may also contact your Check-in Coordinator for software versions and other file compatibility questions. Formatting guidelines: No two computers display information exactly the same. To help ensure our designers view your manuscript the way it is intended to appear, keep an eye out for these formatting concerns: 

      Multiple files: When we receive multiple word processing documents for a single project, we need to put all of these together into one single file. We offer this merging service for $5.00 per file. To avoid this issue, submit your manuscript as one complete file. 

      Fonts:  Publishing Spot has a library of over 300 fonts, including the most popular fonts used in publishing today. If your manuscript uses a font that is not on the Publishing Spot font list, you can speak with your Check-in Coordinator to choose another viable option. To avoid this issue, request a copy of the complete Publishing Spot font list from your Check-in Coordinator. Hard returns: A “hard return” is also known as the “enter” or “return” command on your keyboard. It is most commonly used to separate paragraphs within a document. In Microsoft ® Word, and many other word processing programs, it will display as the character when hidden characters are displayed. To see this symbol, click on the button on the toolbar, which will also display other “hidden characters” such as tab markers and spaces. A common misuse of the “hard return” is to place it at the end of a single line of text in order to begin the text on the next line. This can cause “bad paragraph breaks” within a document, making it difficult to determine where your paragraphs begin and end. Manuscripts that incorrectly use “hard returns” may incur extra production fees, or may not be usable by Publishing Spot. To avoid this issue, begin a new paragraph and continue typing until the paragraph is complete, allowing your program to break the lines automatically. 

      Manual headers & page numbers: Occasionally an author manually types his/her name, the name of the book, the page number, or any combination of these at the top or the bottom of each page. This usually happens when the author is unaware of their word processor’s header/footer function, which automatically places this information at the top or bottom of every page. Manual page numbers and headers create similar issues to hitting the enter key at the end of every line, and removing them can be difficult and time-consuming. To avoid this issue, use automatic page numbers and include other information in a header or footer, which can easily be removed from the document before formatting. 

      Margins: Margins are the white space that surrounds text on a page, including headers and footers, as well as the “gutter” space for the book’s spine. When a manuscript is converted from an 8.5” x 11” size document into a different size, such as 6” x 9”, the margins can change drastically. Often times the new margins will cause text to shift or lines to break differently from the original manuscript. If you know your book size, your Check-in Coordinator can provide the margins for the new page size. You can then set up your document with new margins to more accurately to reflect how your book will look, although some small changes in exact margin size will still occur. To avoid a problem with this issue, be aware that your manuscript margins will shift between your manuscript and final book. 

      Conversion Errors: At Publishing Spot, we receive manuscripts in a range of different formats. When converting these files into a file type that is usable by our production team the process can, in some cases, cause “conversion errors” within the document. Some examples of these errors are shifting characters, section breaks added to a document, and broken paragraphs. Generally, most conversion errors can be fixed with a global replacement of one type or another, but you should be aware of the possibility of these errors occurring if you submit your manuscript in a file format that must InDesign® file. 

      Languages: Publishing Spot accepts manuscripts written in English and Spanish languages only. 

      Adobe PDFs
      Many authors submit their work electronically as an Adobe PDF file when they have completed the editing, layout and design themselves. Keep in mind that Publishing Spot designers cannot edit these files beyond adding or removing pages (such as adding the title page and copyright page).Because Publishing Spot designers cannot edit the content of a PDF file, you’ll need to follow very strict guidelines when formatting and distilling your PDF file. The following instructions will ensure that your file will be print-ready for publishing.

      PDF Requirements:
      There are several programs that create PDF documents. We recommend using Adobe PS Acrobat Distiller Printer 4.0 or later, which is standard with Adobe Acrobat. We recommend against using PDF writer or any “built in” PDF creator because these programs often do not embed fonts correctly.

      • Margins: The most important formatting concern to be aware of when creating your PDF is properly setting the margins. Follow these instructions carefully.
      • For black and white, make sure the paper size is set to “Standard” or 8.5”x11”. This option can be found in most word processors under “File,” “Page Setup,” in the tab for “Paper Size.” Once you have selected the proper size, click “OK.”
      • Reset the margins to match your book size. In Microsoft Word, select the “File” button at the top of the toolbar, select “Page Setup,” and choose the “Margins” tab. You should see several boxes to enter the margin values. Use the charts below to find the correct margins for your book size. Make sure the gutter position is set to left, and ensure that the box labeled “Apply To” is set to “Whole Document.” Click on the “OK” button and make sure to save your work before continuing.
      • Creating the PDF: From your source file (Quark, PageMaker, Microsoft Word, etc.) select “Print” and choose “Acrobat Distiller” as your printer.
        The exact printing options dialog box will vary from program to program. Make sure to select the following
        • 1. Embed all fonts. If the fonts are not correctly embedded in the file, the text will fail to print. In some versions of Acrobat there is a setting marked “Do not send fonts to Adobe PDF.” Make sure that this option is turned off or the fonts will not be embedded in the PDF.
        • 2. Select the option to include blank pages.
        • 3. Do not select any option that creates page spreads (i.e. a 2-page layout), or any option that would place crop marks on the page.
      • Verifying the PDF file: After the PDF is created, you’ll need to verify that the fonts are embedded. Select the “File” menu, “Document Info,” and then “Fonts.” When the font info window appears, click the button labeled “List All Fonts.” Each font listed should have “Embedded Subset” listed after it.
      • After checking the fonts, print a few test pages. Pages with graphics and full text are good samples to test. Make sure your printer is NOT set to the “Fit To Page” option, or your margins will be incorrect on your test pages.
      • To ensure that your margins are set correctly, measure the space from the edge of the paper to the outer edge of the printed text. Your measurements should be to the same as the margins you set during the first phase of creating the PDF.
      • If the fonts are embedded and the margins are equal to or greater than the listed requirement, you are finished and the file is ready to submit. If the margins are not correct or the fonts are not embedded, review your work and make adjustments.
      • Once we receive your PDF file, your Check-in Coordinator will review the file to ensure it meets our requirements. If your PDF does not meet these requirements, the Check-in Coordinator can help troubleshoot the document and advise you on how to proceed.

      Sending an electronic manuscript to Publishing Spot. You can send your manuscript in through e-mail as an attachment. For other methods, please Contact your Check-in Coordinator. 

      Submitting Hard Copies

      Printed copies of a manuscript may be mailed to Publishing Spot and converted into an electronic format for a fee. This is called “Data Entry.” If you request a hard copy of manuscript be data entered, a typist will type the information word for word. Images in the manuscript are not scanned and tables are not formatted. This process can take up to 2 months. Once your manuscript is in electronic format, it is then sent on to your Design Team for production. To avoid this delay, submit your manuscript as an electronic file.

      Copyediting Services

      Copyediting is not included in Publishing Spot’s standard publishing package. All Publishing Spot copyeditors work in Microsoft® Word. If you elect to have your manuscript copyedited, you’ll need to submit your manuscript as a Microsoft® Word file or an acceptable format that can be converted. Publishing Spot will use reasonable efforts to see that your edited manuscript is returned within 45-60 business days of the submission of all materials and payments. You must have access to Word to review editor’s suggestions. 

      What is the best way to submit my manuscript? 

      We prefer to receive your manuscript as an electronic file. Submitting your manuscript as a Microsoft® Word or Adobe® InDesign® is best. For other formats and methods, please contact your Check-in Coordinator

      Can I submit a hard copy of my manuscript? 

      We can accept a hard copy of your manuscript, but it will require additional time and fees to convert into electronic form. If you decide to submit a hard copy we will data enter, or type up, the entire document. This process can take up to two months and is offered at a per-page cost. 

      What is a hard return? 

      A hard return is the result of pressing the “enter” button on your keyboard and appears as the symbol in word processors. It is used to signify the end of one paragraph and beginning of another. When a hard return is used at the end of a line that is not also the end of a paragraph (as was required by typewriters), the paragraphs appear broken when the page margins change. 

      Will my book look exactly like my submitted manuscript? 

      When you submit your file in an 8.5” by 11” page size, the standard margins will need to be adjusted to fit your chosen book size. When the margins are shifted, less room will be available on each page and your overall page count will likely increase. If you have edited and designed the manuscript yourself and would like your book to reflect your exact manuscript, you can submit your book as a printready PDF file. 

      Can I submit a “print-ready” manuscript? 

      Publishing Spot does accept print-ready PDF files, and will only add new pages such as the title and copyright pages when necessary. To properly submit a print-ready PDF file, follow the requirements detailed in this guide. 

      What happens after my manuscript is submitted?

      Once we receive your manuscript, we will review your work to ensure the file format is acceptable and there are no other submission issues. You will be contacted by your Publishing Services Associate to discuss the next steps in the process.

      Marketing Text Guidelines for Submission

      Tips to write your About the Book, About the Author, Marketing Headline, and keywords Paperback Back Cover Copy/About the Book The Back Cover Copy is a brief overview of the book that entices the reader to browse and purchase the book. The ideal length is 150 to 200 words, but it must be at least a paragraph (three or four sentences) long. Think of this copy as a movie trailer or commercial—provide highlights, tease your audience, but don't give away the ending! This should not be a detailed, straightforward description of the book, but rather brief, pointed selling copy to interest the reader. The back cover text for nonfiction should state what your book is about, how it's unique, and why a potential reader should buy it. The back cover text for fiction should state the setting and main characters of your book and something about the major conflict they face. In all marketing copy (back cover copy, author bio, and keynote), the following guidelines apply:

      DO NOT:

      • Refer to the book as "the book." Instead, use the book title, set in italics, in most cases.
      • Underline words or use all caps. Instead, let the text speak for itself.
      • Refer to your audience as "the reader" or "readers." Instead, write the copy in a manner that incites the reader to take action. For example, instead of "Readers will learn how to improve relationships with their pets," write, "Learn how to improve your relationships with your pets."
      • Write the copy in first person (I, me, my). Instead, use third person (he, she, they) and refer to yourself by name, preceded with author. Example: Author Joe Smith tells the harrowing story of his trip to the grocery store.


      • Break up the back cover copy into paragraphs. One long paragraph is very difficult to read.
      • Use bulleted lists help to tell the reader what’s included in the book at a glance, if your book is nonfiction.
      • Make sure your bulleted lists use parallel construction for each item in the list

      For example:

      • Create ...
      • Learn ...
      • Motivate ...


      • Create ...
      • Learning ...
      • Motivation ...


      • Avoid clichés such as "a must-read" or "This book will change your life." The back cover copy is not a book review. It is a preview of the exciting world within.
      • Keep the tense of your language consistent throughout.
      • Make sure last paragraph of the copy is compelling the reader to take action; it's the take-away promise of the book. (This is important for nonfiction.)
      • Include advance praise, if it's from a notable source (quotes from people well known in the field are good; quotes from your next door neighbor are not as useful).
      • For advance praise, include short excerpts with a credit line of the person who gave you the endorsement. Rather than just a name, provide the person's title or credentials as well; for example, for a book on speed walking you could list a quote from Cathy Smith, President, Northern California Speed Walking Association. It's best to use endorsements from people or periodicals that relate to your book in some way.

      If you need additional examples or ideas, look up books that compare and compete with your title and read the book descriptions on Barnes& ( Better yet, go to your local bookstore and browse the section in which your book would ideally be shelved. Read the professionally created back cover copy of the bestselling titles in that genre; this will give you an idea of what readers will expect to see on your back cover.

      Author Biography/About the Author

      The Author Biography should be no more than fifty words and should consist of the following elements:

      1. A few statements that communicate why you are qualified to write the book, usually indicating your professional background or education. Are you an expert in this field? What unique insights or experience do you have that give your book credibility? For example, "Jane Smith is the founder and president of C-Cat, the leading online magazine for ceramic-cat collectors in the United States."

      2. A statement that moves from the qualifications above to something more personal. For example, "Her collection of ceramic cats now numbers more than 5,000." This personal information should relate to the book in some way.

      3. Where you live and something about your personal life. You don't need to be specific; your listing can be as general as the state you live in, although the city is also preferred (consumers often lean toward buying books by local authors). For example, "Smith lives with her husband, her three children, and her three real cats in Lincoln, Nebraska."

      Another way of formatting the biography would be to list the following information: education, current career, other publications, family information, and regional interest (e.g., city and state of residence).

      Example #1:
      Joe Author is the author of numerous award-winning plays for audio and stage. He spends his days as editorial manager at the world's largest print-on-demand publishing company. Additionally, he is artistic director of Mind's Ear Audio Productions, and also writes for the newspaper in his hometown of Bloomington, Indiana.

      Example #2:
      Joe Author, currently a basket-weaving technician, has a bachelor's degree in basket weaving from Any University. He has previously published two other books, Baskets and You and Weave Your Way to Success. He and his wife, Mary, have four children and live in Lincoln, Nebraska.

      Marketing Headline/Keynote Statement

      The Marketing Headline (keynote) or "elevator pitch" should consist of one or two sentences (twenty-five word-count limit) that succinctly tell readers what the book is about and why they should buy it.

      Imagine you have only ten seconds to tell someone about your book and convince him to buy it. What would you say? Be sure to avoid clichés.


      • A novel of suspense, wry humor, and the paranormal, as two relative strangers take a cross-country road trip to save others in peril.

      • This crafting handbook offers the newest and most innovative techniques in basket weaving and basket technology.


      Keywords will help people find your title through retail outlets.

      When you go to the library and search the library database by subject, or when you enter words and topics in a search engine such as Google, you are using keywords. Keywords for a romance title might be: love, betrayal, romance, love affair, paramour, Paris, and the type of romance (i.e., gothic, regency, contemporary, historical). There is no minimum number of words required, but the more words or phrases you provide that have a direct relation to the subject matter, the more opportunity people will have to find your book.

      Walking Through An Online Submission

      Logging in

      You should now see the Login page shown here.

      • If you have already registered, enter your e-mail address and password, then click Log In

      • If you haven’t already registered, click on the Create an Account link to set up your profile.

      In order to get complete and accurate information, please create only one account per author using the e-mail you have provided to us.

      Starting the submission

      To begin the online submission process, click the Submit Materials link under the My Messages heading.

      Customer profile

      This page will populate with all the information that we currently have on file. Please update it if necessary and press the update button to save it in our system. Once it is correct press Continue to proceed to the next page.

      Author biography

      At the bottom of the page, you will need to fill in where you want your biography to show. The most common option is to have it on the back cover and Web site.

      Key book information

      Here, you’ll provide the basic information about your book including Title, Subtitle (if you choose to use one), and Pen Name. The Pen Name is how the Author’s name is listed on the front cover of the book.

      Book format

      In this step, you’ll select your book’s binding size as well as paper color.

      • Please keep in mind that hardcover books are available in only one size 6” x 9”, so if you have both softcover and hardcover format, you will need to choose 6x9 for both.


      Enter the original year of copyright (For new manuscripts, enter the current year).

      Front cover idea

      Provide us with information about how you want your book cover to look. Publishing Spot creates its book covers using a large stock photography library. For instance, if you want a Union Soldier from the Civil War on your cover, we will likely be able to accommodate that request. If you want a Union Soldier with blonde hair, a beard, and a musket on his shoulder, we may struggle to find an appropriate image.

      Back cover elements

      The About the Book is limited to 200 words. Take a look at some of your favorite books to get some ideas. It is important to input this information carefully because it will appear on your book and will be among the first things a reader sees. This is not a good place for a typo.
      Suggestion: Type this text beforehand in a Word document so that you can easily edit the text and run spell check before copying and pasting into this area.

      Hardcover book details

      If you have a hard cover version with your package, this is where you will let us know what you would like on the back cover of your hard cover version. If you have chosen the dust jacket hard cover option for your hard cover on the Book Format page, please provide us with your text for the Front Flap and Back Flap Text space on your cover as well.

      Marketing information

      The information that you enter here is just as important as any part of your book. These statements should hook the reader and encourage them to keep reading. The Marketing Headline is a 25-word statement that summarizes your book.
      Although it is optional, we recommend that you include a Free Preview for your readers to give them a chance to sample your writing style. Pick a section of your book that is engaging but doesn’t give away the whole plot. This information will be posted on the Publishing Spot bookstore with your other book information.
      Key Search Words help a reader who is interested in the subject matter of your book locate it on the Publishing Spot bookstore website. It is not necessary to include words from the title or the author name here. Good keywords might include things like time and place (14th Century England) or other elements of the book (dragon, druids, elves).

      Audience level and book genre

      Please provide us with some general information about your book including Audience Level, or the Target Audience, and Book Genre. The book genre will help group your book with other books on similar topics.

      Uploading your manuscript

      On this page, you will be submitting your manuscript. You will not be able to move beyond this point to upload other items for your book until you upload your manuscript. Follow the instructions on this page to complete the submission of your manuscript.

      When you continue on from this page, the “Submit Materials” link on the Author Center dashboard will close. You can continue on to the next steps during this session but will be unable to access the online submission from the dashboard after you navigate away from the Upload Manuscript page. If you need to provide us with updated information after the “Submit Materials” link is gone, you can e-mail your Check-in-Coordinator and they will take care of it for you.

      Manuscript uploaded

      Once you have successfully uploaded your manuscript, the name of the file that was uploaded will appear.

      Upload book cover images

      If you have any images that you want on the front of your book, please upload them here. You can also upload any front cover mock-up ideas that you may have

      Upload book interior graphics

      Please upload any interior images that you have for your book.

      Upload author photograph

      If you want to use an author photo, please upload it here. Make sure that it is 300dpi and at least 2x2 in size.

      Submission complete

      Production Timeline

      This timeline is approximate and does not include editorial, illustration or special design services that will require additional time to complete. We will do our best to avoid any delays. If a delay should occur, we will inform you of the issue as soon as possible. Likewise, if you need additional time to complete a task, please let us know.

      Step 1: Sign up to publish

      Step 2: Submit materials

      Introductory call (1-2 business days of signing the publishing agreement): Your check-in coordinator (CIC) will contact you to discuss what we need to publish your book and how you can submit that material to us.

      Provide book information and upload manuscript: You can use our online submission tool to provide the information and files we need to begin the publishing process.

      Content evaluation (5-10 business days): We will review the content of your manuscript to ensure it meets the standards outlined in our publishing agreement.

      Review of supplied materials (up to 5 business days): Your CIC will ensure that your files are ready for layout and design.

      Step 3: Layout and Design

      During this step you will be assigned a publishing services associate to help you.

      Prepare for design work (3-5 business days): Your PSA will prepare your materials for the designers to start their work creating your book.

      Cover and book interior design (2-3 weeks): The designers on your team will create the first proofs of the cover design and interior layout for your book.

      Design quality assurance check (2 business days): Your PSA will review the designers’ work to ensure you receive the highest quality proofs that reflect your requests.

      Proofs provided for your review: After receiving the design work, your PSA will send you your first set of proofs to review. At this time, you can approve the design or request revisions. Please review the proofs thoroughly to ensure your satisfaction. If you need to make changes, your publishing package includes one set of changes to the cover. After reviewing your first proof, you may also make up to 25 author changes to the interior layout in your first round of revisions. Formatting changes to the interior will be completed at no cost. You can request one round of revisions to the cover as part of your package.

      Step 4: Proof revisions


      Submit interior revisions: If you need to make changes to the interior, you can submit your changes to your PSA using our interior revision form.

      Interior revisions (7-10 business days): Your book’s interior designer will implement the changes you sent to your PSA on the revision form.

      Interior revision quality assurance check (2 business days): Your PSA will review the designer’s work to ensure your revisions were properly completed.

      Proofs provided for your review: After reviewing the revised work, your PSA will send you your revised proofs to review. Once you are satisfied with your proofs, you will provide your approval to your PSA.

      Submit cover revisions:
       Your book’s cover designer will implement the changes you sent to your PSA using our cover revision form.

      Cover revisions (7-10 business days): Your book’s cover designer will implement the changes you sent to your PSA on the revision form.

      Cover revision quality assurance check (2 business days): Your PSA will review the designer’s work to ensure your revisions were properly completed.

      Proofs provided for your review: After reviewing the revised work, your PSA will send you your revised proofs to review. Once you are satisfied with your proofs, you will provide your approval to your PSA.

      Step 5: Sent to Print

      Approval of cover and book interior: After the approval for your interior and cover are received, the process of sending your book to the printer can begin.

      Final quality assurance (1-2 business days): The design team will perform a final quality check to ensure that everything is in the proper format for our print partners.

      Printer processing (5-7 business days): Your PSA will submit your files to our print partners, and it will be processed by them. Once the printer set up is complete, your book will be made live and available for purchase.

      Printer copy (7-10 business days): Your first copy will be printed and shipped to you. 

      Step 6: Promote book

      Your Marketing Services Representative will contact you regarding any promotional materials included in your package. If you would like to discuss additional promotional services, you can contact your marketing consultant.

      Book Marketing

      Marketing Services

      In today’s publishing world, every author must be a promoter too. You’re not alone, though; Publishing Spot offers a wide array of marketing services to help your book get the attention it deserves. 

      Advertising Services

       Despite the proliferation of digital marketing platforms, advertising in a high-profile national publications, such as The New York Times is still a great way to announce your book to the world. After all, this won’t just put a book in credible marketing pedestal. Authors will be promoting to a wide, loyal audience too. Still unconvinced? 
      Print does indeed offer a variety of benefits but it can be challenging to launch a print campaign alone, which is why we created various advertising programs to help authors conduct targeted and affordable print promotions. Browse through our services today and you’re sure to find a service that matches your needs. 

      Book Exhibits

       The Combined Book Exhibit is one of the most widely recognized and highly respected names in the publishing community. The CBE has established its 85-year reputation based on its dedication and mutual trust between publishers, librarians, and educators. For decades, CBE has maintained its objective of providing publishers with the means to reach potential purchasers and giving those potential purchasers hands-on access to the publications they need. The Combined Book Exhibit displays your book at various exhibits in book fairs across the globe and in front of thousands of book buyers, librarians, and agents. Along with being featured in the display, your book will be included in an exhibit catalogue created by CBE for the show, as well as a comprehensive online database where interested parties can buy your book. Combine your book exhibit with the Press Release - Web Optimized Edition to get maximum exposure for your work. 

      Book Reviews

       Credibility is an essential attribute that only a book review can provide. Reviews are a wonderful way to generate interest in your book because what trendsetters are to consumers, book reviewers are to readers. Book lovers rely on the opinion of experts to determine what new releases to consider reading or purchasing. Getting a favourable evaluation gives your book that sought-after stamp of approval every author wants. Publishing Spot can allow you to gauge how the market will respond to your book by getting literary experts to critique it. 

      Direct Marketing

       Sometimes a little can go a long way. Add new dimensions to your personal promotions with bookmarks, postcards, or business cards to market your book to colleagues, contacts and friends. 

      Genre Specific Marketing

      Catch the attention of Christian, mystery, sci-fi readers, and readers of all genres through strategic ad campaigns.

      Hollywood Book-to-Screen

       Have you ever considered even for a moment that your book could be adapted into a movie or television series? If you answered "yes”, then we can help you get the ball rolling. 

      Internet Marketing

       The Internet is the fastest-growing marketplace for books. As a published author, you’re in a great position to take advantage of the Web as a powerful marketing and sales tool. Don’t have the time to explore the internet? Let us help you get started instead with these services: 

      Online Video Services

      Put a creative spin on your campaign with a short video that offers a multimedia sneak peek of your book or a quick interview with you, the author. 

      Publicity Campaigns

       Our publicity campaigns have been designed in partnership with

      LAVIDGE, an award-winning advertising and publicity agency, to make sure there’s a campaign right for you and your message.

      Publicity Services

       A marketing campaign wouldn’t be complete without a press release. After all, it’s easily the go-to option when it comes to promoting to both the media and the general public. However, crafting an effective press release campaign can be a little complicated. You’ll have to put a lot of effort in, among other things, writing and editing a newsworthy article. With our help, you wouldn’t have to worry about planning and creating alone. Our team of publicity specialists will gladly assist you in launching a press release campaign. Browse through our Publicity Services below and find out which service is best suited for you and your book.

      Radio Services

       Publishing Spot can make your voice available on the airwaves to help you reach new audiences. 

      Reader’s Digest Marketing

       Generate publicity for your book with a highly renowned and respected worldwide magazine publisher and distributor. Why Reader’s Digest? With a monthly subscriber-base of 3 million* who buy from newsstands and bookstores, Reader’s Digest is, without a doubt, one of the leading consumer magazines in the US. With articles that cover a wide range of topics—from health to money to food to travel, to work and more—this well-respected publication has a total audience of up to 18.3 million.* It’s no wonder that numerous well-known companies choose to advertise their products in it.*As of 2019 

      Television Services

       Since the first paid advertisement in 1941, television has always been one of the most effective ways to sell a product. Why not use it to promote your book? In other words, it’s all about you. Now you can fully express your unique viewpoint and promote your book in an instantly engaging medium—television.

      What does the Booksellers Return Program do for me?

      The Booksellers Return Program ensures retailers that they can return unsold copies of your book. Your book will be designated as "Returnable" in Ingram's ipage and Baker & Taylor ordering system for libraries.
      Publishing Spot has developed the Booksellers Return Program to help your book meet industry retail standards for stocking and be provided the opportunity to be more competitive in the marketplace.

      Can Publishing Spot ensure booksellers will stock my books?

      By making your books returnable, the Booksellers Return Program helps your book reach common retailer standards for stocking, but does not guarantee that it will be ordered or stocked. Bookstores are businesses; it is the prerogative of bookstore owners and managers as to what books to order and display on their shelves.

      How do the bookstores know where to return the unsold books?

      Booksellers return unsold books to the wholesaler from whom they made the purchase.

      If I purchase this package, how long will my book be listed as returnable?

      The initial period is 1 year, once listed at Ingram and Baker & Taylor. If you want to opt into the returnability program for more than one year, you can choose the Booksellers Return Program Renewal to extend this service for another year.

      If my book is stocked, will I retain royalties for unsold copies that are returned?

      Yes, you will not be charged back for royalties earned on the sales to the store if your books are returned.

      What happens to the books when they are returned?

      Books are sent from the retailer to the wholesaler and then destroyed.

      What is Ingram?

      Ingram Content Group is the world's largest wholesale distributor of books. Publishing Spot uses Ingram Content Group for the distribution of all titles.

      Book Orders

      What Discounts Can I Enjoy?

      If you subscribe to our newsletter. You can get 20% discount on your first purchase.

      What if I Want to Order by Bulk?

      Publishing Spot provides authors who purchase volume books special rates. To find out more, please contact an Publishing Spot Book Consultant at

      Shipping Policy

      As a print-on-demand provider, Content Distributors, LLC prints each order as it is placed. Please note the following printing timelines:

      • Softcover – three to five business days
      • Hardcover – five to seven business days
      • Full-color – five to ten business days

      All shipping timelines and service levels are based on the date your books leave the printing warehouse. You'll receive an e-mail on the day your order is shipped. This e-mail will contain shipping tracking numbers if you've selected a tracked shipping method with parcel tracking.

      Your books can be shipped from a variety of printing warehouses. This variation is based on your geography and the availability of the products in your order. In most cases, this variation will decrease shipping times as the orders have less distance to travel to reach you.

      General shipping information

      All shipping transit times quoted herein are to be counted in business days, not calendar days.

      It is the customer’s responsibility to keep Publishing Spot updated with the most current and accurate shipping address prior to the placement of orders. Publishing Spot is not responsible for delays in shipping; has no control over and takes no liability for orders that are lost in transit; and is not accountable for orders lost due to errors by the customer, postal, or courier system.

      Shipping Options

      Orders sent with USPS Regular Mail are not trackable or insured. Expedited shipping is available for an additional charge. When selecting the expedited option, you understand your order will ship after the book(s) has/have been printed.

      International shipping

      International shipping is any order not destined for the United States, Canada, Great Britain, or Australia. In order to ensure tracking on international shipments, please choose an express shipment method. As with all of our shipping methods, tracking information will be forwarded to the e-mail address provided during registration. If the books do not arrive or are damaged, they cannot be replaced. Delivery time depends on location. Customs and duties may apply depending on country of delivery.

      Replacement and Refund Policies

      Due to the nature of our business, all orders are printed at the time of order and cannot be cancelled or changed once the order is completed. Titles are nonreturnable. We do NOT execute refunds once the order is already in our printers. Please double check all shipping/billing addresses, quantities, and shipping options before submitting your order. Orders sent with standard shipping are not eligible for replacements if lost in transit or if damaged.

      Free shipping

      Book copies purchased during free shipping special promotions are delivered via Unites States Postal Service Priority Mail. Unless stated otherwise, shipping charges must be shouldered by the buying party for regular book orders.

      How do I get a refund for a book I’ve ordered?

      All Publishing Spot book orders are non-refundable. In the case of poor print quality, we will work with you to have these copies replaced. You have 45 business days (upon receiving your order) to report any quality or quantity issues to our Book Sales Department

      How Do I Order Copies of My Book?

      If you want to purchase copies of your book, just get in touch with the Publishing Spot via live chat or send an e-mail to

      What happens if there are complications with my book order?